Executive Assistant

Using a variety of managerial, organisational, and administrative abilities, the job primarily offers effective, professional, and discreet executive assistance to the MD.

Responsibilities/Duties

• Draft, review and send communications on behalf of company executive(s)
• Review, prioritise, and respond to emails.
• Organise documents; maintain records; take notes at meetings and any other administrative tasks.
• Organize and prepare for meetings, including gathering documents and attending to the logistics of meetings.
• Coordinate travel arrangements. Prepare, reconcile, and submit expense reports for
• managerial projects.
• Maintain paper and electronic filing systems. Maintain various records and documents for company executive(s)
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the MD.
• Work with the Executive Team to coordinate the MD’s
• outreach activities.
• Must be ready to travel inside and outside Accra upon company request.
• Perform any other tasks as directed to support the daily work of the MD.

Disclaimer

1. Do not pay anyone posing to work with Jobservicehub.com money for a job opportunity
2. We do not accept money to help anyone secure a job
3. We only advertise jobs and we do not recruit for any company
4. The right to recruit is reserved for the company

Qualification & Experience

• Minimum of a bachelor’s degree in Business Administration or related fields
• Minimum of (3) years of experience in business administration (preferably supporting a senior executive role)
• Experience with industry name is a plus

Must be:

• Self-motivated and action-oriented team player with excellent communication skills, both written and verbal.
• Professional, service-oriented, and reliable.
• Flexible, Dedicated, and a person of integrity.
• Proficient in knowledge and use of Microsoft Office applications (PowerPoint, Excel, Word).

Job specific

• A strong interest in the name of the industry, with good attention to detail.
• The capacity to combine a high degree of remote working with onsite work.
• Have excellent problem-solving skills and the ability to work under pressure.

Communication

Must have the ability to:

• Provide effective and timely information orally and in writing both upward and downward through the company communication channels. This includes presentation skills.
• Communicate effectively over the phone, in writing, and in person with external stakeholders (i.e., customers)
• Develop and nurture relationships.

Managerial

Must have the ability to:

Work independently with minimum supervision as well as within a team, and take initiative Plan, highly organized, and prioritize in a fast

paced and dynamic environment

Strong interpersonal and time management skills High level of integrity – truthful, trustworthy, and reliable.

How to Apply

An interested applicant must send his or her Resume and CV to

ADVERT NO.379

GRAPHIC COMMUNICATIONS GROUP LTD

P.O.BOX 742 ACCRA

OR

by sending it through the email address below.